The Watkins Glen Central School District encourages community use of school facilities when such use is in the public interest, does not conflict with school activities, and is not detrimental to the purpose of schools and follows allow local public health guidelines. Residents, staff members, and community groups can make facility use requests by following the steps below:

All facility use requests are completed online. The first step needed to make an online facility use request is to create an ML Schedules user account. You can do so by by clicking the icon below. Be sure to complete all information fields and then click the submit button. Once your registration is successful you will receive an e-mail confirmation. The additional links below will provide user information if needed:

ML Schedules Create an Account

Creating a User Account and Associated Group (video)

Community User Quick Start Guide (pdf)

Once your account is created you can start making facility reservations using ML Schedules. Click the link to above to reach the Log In screen. The videos below will further explain the reservation process:

Community User Quick Start Guide

Making a Request Using ML Schedules (video)

Frequently Asked Questions - Link to videos and articles support

Facility Use General Guidelines

1. School groups and programs are given priority usage of all District facilities. The building principal reserves the right to cancel any permits for school use, should a conflict with school groups or programs develop.

2. Applications will not be processed without all completed information, including submission of a Certificate of Insurance. The School District requires all non-school groups (except when these groups are requesting space for routine meetings) to furnish a Certificate of Insurance, with the following;

   • $1,000,000 minimum Commercial General Liability coverage per occurrence, $2,000,000 aggregate, with no exclusions for athletic participants,

   • Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the facility user hereby agrees to effectuate the naming of the District as an Additional Insured on the facility user's insurance policies, except for workers' compensation and N.Y. State Disability insurance.

   • The policy naming Watkins Glen Central School District as an Additional Insured shall:

     • Be an insurance policy from an A.M. Best A- rated or better insurer, licensed to

       conduct business in New York State. A New York licensed and admitted insurer is strongly preferred. The decision to accept non-licensed and non-admitted carriers lies exclusively with the District and may create significant vulnerability and costs for the District.

        

                  

     • State that the organization's coverage shall be primary and non-contributory coverage for the District, its Board, employees and volunteers. It is the intent of this agreement that Additional insured status shall cover and

        extend to property and facilities including, but not limited to all areas identified in

        the application and/or permit, and sidewalks, walkways, parking lots, entrances,

        stairs, and all other areas incidental to and/or connected with the use of the

        premises.

        

     • Additional insured status shall be provided by standard or other endorsements that extend coverage to the District (CG 20 26) or equivalent.  The decision to accept an endorsement rest solely with the District.  A completed copy of the endorsements must be attached to the Certificate of Insurance status, provided by standard or other endorsements that extend coverage to the District,

     • The certificate must describe the services provide by the facility user that are covered by the liability policies. with an endorsement that "coverage is primary and non-contributory in favor of the district."  

     • The facility user agrees to indemnify the District for applicable deductibles and self-insured retentions.

3. Users will be billed after the event in accordance with the schedule of usage fee or rental charges. In addition to the facility rental fees, renters may also pay fees for custodial, cafeteria, and light/sound technician services and other fees associated with the rental. All checks should be made payable to the Watkins Glen Central School District. Do not pay the staff member directly.

4. The group using school facilities is responsible for providing adequate supervision of the activity. The user is not permitted to enter into any area other than those areas identified in the reservation.

5. Organizations and groups using school facilities must designate one adult member of its group to be in charge of and responsible for the program or activity at the time application for use of the facilities is made.

6. The Watkins Glen Central School District reserves the right to request an organization to arrange for security protection, activity personnel and/or traffic supervision. Such requests will be at the discretion of Administration and at the expense of the lessee. All personnel shall be those who have been approved by the Watkins Glen Central School District Board of Education.

7. Smoking, use of tobacco products and/or illegal drugs and alcohol is prohibited on all school property (indoor or outdoor). If this provision is violated, the renting organization will be denied the privilege of any further rental for the remainder of school year.

8. On days when school is cancelled or dismissed early because of unexpected circumstances (i.e. severe weather), all activities are cancelled.

9. No organized groups are permitted to use the School District's athletic fields or indoor facilities without prior approval.